GLENFIELD The state comptrollers office has smoked the 3G Volunteer Fire Co. for having inadequate fiscal controls in place.
Controls over the Companys financial activities were weak, states an audit of the fire companys books, primarily from the 2011 fiscal year. The Board failed to provide adequate guidance to those responsible for receiving and depositing cash and exercised little oversight of the Treasurer and other officials who performed these duties. Although the Companys by-laws provide for limited controls over cash disbursements, Company officials did not comply with the by-laws and also allowed for the unmonitored use of debit cards by Company officials.
Of the $212,114 received by the fire company in 2011, auditors were able to verify that $109,268 from fire contracts with the towns of Martinsburg and Greig and $1,924 in foreign fire insurance money were properly accounted for and deposited into company bank accounts.
However, due to the lack of adequate documentation for cash receipts, company officials would be unable to verify if most of the other revenues received totaling just over $100,000 were properly recorded and deposited, the audit report states.
In a written response to the comptrollers office, fire company officials indicated they are working to implement auditors recommendations.